This Data Protection Policy (the “Policy”) describes how the Company Pepeuf (hereinafter “Pepeuf” or “We”), general partnership under switzerland law whose registered office is located at 2 Rue Caroline, Lausanne, Switzerland, 1003, process, each as controller, personal data (“Personal Data”) of applicants (“You”) to positions offered on the site https://pepeuf.com (the “Site”) in order to manage their application.
This Policy describes the processing of Personal Data that we carry out (hereinafter the “Processing”) in the context of our recruitment and your rights relating to the protection of your Personal Data.
1.1 The controller is the entity that determines the means and purposes of the Processing of Personal Data.
Regarding the Processing of your Personal Data collected via the Site for recruitment purposes, the controller is, for France, Pepeuf, and for other countries of recruitment, the Subsidiary concerned by the position to be filled. You can obtain the name and address of the Subsidiary responsible for processing in your jurisdiction by contacting us at this email address: recrutement@pepeuf.com
The Personal Data Protection Officer (DPO), who is available to answer all your questions regarding the protection of your Personal Data, can be reached at the following address: info@pepeuf.com.
2.1 Purposes and legal basis of the Processing
The Processing implemented is intended to enable us:
in our legitimate interest, to respond to and manage your personal information online deposited in the Newsletter area of the Website; to ensure the defense of our interests in the event of litigation or legal action, to manage the cybersecurity of the Website, to prevent fraudulent acts in order to ensure the security of our assets and content.
As part of pre-contractual measures, if your application is successful to initiate the recruitment process and manage interviews;
subject to your consent, to share your application with HR departments in order to give us the possibility to propose you offers for which your profile would be suitable;
subject to your consent, to produce, via the use of cookies (tracers), statistics relating to the use and frequentation of our Site for the purpose of measuring the interest shown in it by persons seeking employment or an internship.
We may also retain your Personal Information when required to do so by law or in order to enforce any rights we may have under the law.
2.2 Personal Data processed
The Personal Data concerning you collected and processed for the purposes described above are :
For the management of your applications: surname, first name, email address, telephone number, professional experience, as well as all the information that you communicate to us via the transmission of your application and/or your curriculum vitae: photo, skills, level of study, languages spoken, salary expectations, personal address, hobbies, family situation, possible restitution of interviews, exchanges with you, etc. This Data is collected and kept only for the purpose of managing your applications and, if applicable, for the management of your recruitment and is not used for any other purpose, particularly commercial;
For the realization of statistics: your connection logs and IP addresses.
The Data essential to Pepeuf to fulfill the purposes described above are marked with an asterisk. If you do not fill in these required fields, Pepeuf will not be able to respond to your requests and / or provide you with the requested services.
2.3 Recipients of your Personal Data
Accessibility within Pepeuf
Your Personal Data are processed by the various departments of Pepeuf:
– Human Resources Department of Pepeuf;
– Departments concerned by your application within Pepeuf;
– Department of Internal Communication of Pepeuf regarding the realization of statistics
– Legal Department and Internal Control Department regarding the management of fraudulent acts or legal actions, if any.
– Information Systems Security Department
Accessibility by third parties
Your Personal Data will also be accessible to third parties, namely: (i) recruitment agencies with which Pepeuf works and which can advise us in the management of our databases of candidates and help us in the selection of profiles within this database; (ii) in the event of an incident, for technical and logistical reasons, to Pepeuf’s subcontractors (hosting service providers or statistical tools).
Pepeuf may transfer, if you consent, your data to its business partners so that you can be contacted if necessary by another company, for an offer corresponding to your profile. If you decide not to give your consent to the transfer of your personal data to Pepeuf’s partners, you can not be contacted about possible offers that match your profile, without affecting the selection process underway.
Your personal data may also be transferred to a third party in the event of a restructuring of Pepeuf, including in the event of a total or partial sale of assets, merger, acquisition, spin-off and more generally any reorganization operation.
Finally, Pepeuf may be required to communicate your Data to third parties when such communication is required by law, a regulatory provision or a court decision or if such communication is necessary to ensure the protection and defense of its rights.
2.4 Transfers of your Personal Data abroad
The recipients of your personal data may be located in countries different from those in which your data were collected, including in a country where the legislation on the protection of Personal Data will be different from that of the country where your Data were collected.
Pepeuf’s suppliers or their subcontractors may also be located outside the country where your Data was collected.
2.5 Duration of retention of your Personal Data
The Data relating to your application or your registration to the Newsletter will be kept for a period of two (2) years from their submission or last contact with you, then will be destroyed or archived for the sole purpose of meeting our legal obligations. At the end of this period of 2 years,
Pepeuf may contact you again to find out if you wish Pepeuf to continue to retain your Personal Data, in order to be informed of an opportunity that may arise and that may meet your aspirations and skills.
Subject to the legislation applicable in your country, you may have on your Personal Data a right of access and correction, the right to request the deletion of your Personal Data (right to be forgotten), the right to object to the processing of your Personal Data and the right to obtain the limitation or portability of your Personal Data, subject to any urgent or legitimate reason that Pepeuf or the relevant Affiliate may have for keeping your Data.
These rights can be exercised by writing to us at info@pepeuf.com. Proof of identity may be requested.
You may also modify your Data directly at any time
Subject to the applicable legislation in your country, you also have the right to lodge a complaint with the Supervisory Authority in your country.
We may collect certain information through cookies, web beacons and other tracking devices.
A cookie is a text file that is stored on your computer’s hard drive, for example, when you visit a website, read an e-mail or install a mobile application. A cookie identifies the device on which it is stored, for the duration of the validity of the consent, which cannot exceed 13 months.
What types of cookies do we use?
– Functional cookies allow us to facilitate your navigation by recording your language preferences or your connection identifiers.
– Other cookies collect information about your behavior on our sites and applications by analyzing URLs (where Our visitors come from, who directed them to Our site), the pages consulted, and the times of visits. This allows us to improve Our websites and applications, to better understand the areas you prefer, and to offer you more personalized communications and/or content on Our website and applications.
– We also use anonymous statistical cookies to measure website activity and determine which areas of the sites are most popular.
We also use anonymous statistical cookies to measure website activity and determine which areas of the sites are most visited, thereby improving the visibility of Our content.
– Our websites or applications may contain cookies from third parties (advertising agencies, analytics providers, etc.) that allow them to collect browsing information from your devices. Third party cookies are subject to the privacy policies of such third parties. We hereby inform you of the purposes of these cookies and how you can manage them, to the extent We are aware of them.
– We sometimes include, on Our website or applications, third party tools that allow you to share content from Our Site with others or to let those others know about your viewing or opinion of content on Our Site. This is notably the case of the “Share” and “Like” buttons from social networks (such as “Facebook”, “Twitter”, etc.). The social network providing such an application button can identify you thanks to this button, even if you did not use it when visiting our Site. Indeed, this type of application button allows the social network to track your browsing on our Site, simply because your account with the social network concerned was active on your terminal (open session) during your browsing on our Site.
We have no control over the processes used by these social networks to collect information relating to your browsing on our Site. We invite you to consult the privacy policies of these social networks to find out for what purposes (including advertising) they use the browsing information they collect through these application buttons. In particular, these privacy policies should inform you about how to manage your preferences on your social network account.
Acceptance of cookies
With the exception of operating and security cookies, the storage of a cookie on a terminal depends on the user’s choices, which he or she may freely express and modify at any time.
You can configure your cookies
– either by clicking on the cookie module available on the site
– or by using your browser to accept or reject cookies on your terminal, either globally or cookie by cookie. Changing your browser settings may alter your ability to browse the Internet and may sometimes affect your ability to access certain services that require the use of cookies.
This is also the case if we or any of our partners are unable to recognize your browser language, display settings or the country from which you are connecting. We cannot be held responsible for any consequences resulting from reduced access to our services due to the status of cookies that you have previously deleted or rejected.
If your terminal is used by several people, and when the same terminal has several browsers, we cannot ensure that the services and advertisements supposed to correspond to your use of the terminal actually correspond to your own use and not to that of another user of this terminal.
We have no control over the processes used by these social networks to collect information about your browsing on our Site. We invite you to consult the privacy policies of these social networks to find out for what purposes (including advertising) they use the browsing information they collect through these application buttons. In particular, these privacy policies should inform you on how to manage your preferences on your social network account.
Acceptance of Cookies
Except for operating and security cookies, the recording of a cookie in a terminal depends on the user’s choices, which he or she can freely express and modify at any time.
You can configure your cookies :
– either by clicking on the cookie module available on the site
– or by using your browser to accept or reject cookies on your terminal, either globally or cookie by cookie. Changing your browser settings may alter your ability to browse the Internet and may sometimes impair your ability to access certain services that require the use of cookies.
This is also the case if we or any of our partners are unable to recognize your browser language, display settings or the country from which you are connecting. We cannot be held responsible for any consequences resulting from reduced access to our services due to the status of cookies that you have previously deleted or rejected.
If your device is used by more than one person, and where a single device has multiple browsers, we cannot ensure that the services and advertisements that are intended to match your use of the device actually match your use of the device and not the use of another user of that device.
Our Policy may change from time to time to reflect changes in the way we handle information about you. We will ensure that you are notified of any significant changes. We will also post an updated version of this Policy on the site.
Version dated June 14, 2023